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The Elan Catering & Events · Staff Portal
The Elan Catering & Events
Operations
Bookings
Clients
Event Setup
Packages
Menu
Linens
Equipment
—
Settings
T&C
Bookings
List
Calendar
This month
12
Upcoming
8
Pending
3
Rooms today
2 / 4
EventClientSalespersonDateRooms & timesBarStatus
Rivera Wedding
Wedding · Premium
 Maria RiveraErika NinaApr 5, 2026
Grand Ballroom · 5–11pm
Alessandra · 3–5pm
 Open bar Confirmed
Chen Quinceañera
Quinceañera · Classic
 Linda ChenAlessandra LongApr 12, 2026
Isabell · 4–10pm
 Wine & beer Pending
TechCorp Annual Gala
Corporate · Corporate
 James ParkHarry ProttApr 18, 2026
Grand Ballroom · 6pm–12am
Skylight Room · 5–6pm
 Soft bev. Confirmed
Lopez Birthday
Birthday · Basic
 Carlos LopezDavid PachanianApr 25, 2026
Alessandra · 7–11pm
 None Deposit due
April 2026
Confirmed
Pending
Deposit due
Other
Sun
Mon
Tue
Wed
Thu
Fri
Sat
Clients
NamePhoneEmailEventsSalespersonLast event
Maria Rivera(201) 555-0192m.rivera@email.com2Erika NinaApr 5, 2026
Linda Chen(201) 555-0341lchen@email.com1Alessandra LongApr 12, 2026
James Park(212) 555-0887j.park@techcorp.com3Harry ProttApr 18, 2026
Carlos Lopez(201) 555-0554clopez@email.com1David PachanianApr 25, 2026
Packages
Basic
Up to 100 guests · 4 hrs
Buffet, standard linens, basic AV
$2,500
Classic
Up to 150 guests · 5 hrs
Plated dinner, choice linens, dance floor
$4,800
Most popular
Premium
Up to 300 guests · 7 hrs
Full service, custom linens, AV + stage
$9,500
Corporate
Flexible · Day rates
Breakfast/lunch, projector, podium
$3,200/day
Menu
Master item list
Menu packages
Category names are editable — click to rename. Drag ⠿ to reorder items.
Appetizers
Bruschetta al pomodoro
Toasted crostini, vine tomato, fresh basil
$8 / person
Shrimp cocktail
Chilled jumbo shrimp, house cocktail sauce
$14 / person
Antipasto display
Cured meats, cheeses, olives, peppers
$12 / person
⠿
⠿
Chicken francese
Lemon butter, white wine sauce
$32 / person
⠿
Filet mignon
8 oz, red wine demi-glace
$58 / person
⠿
Salmon en croûte
Atlantic salmon, pastry crust, herb butter
$42 / person
⠿
Eggplant parmigiana
Vegetarian, house marinara, mozzarella
$28 / person
⠿
⠿
Tiramisu
House-made, ladyfingers, mascarpone
$9 / person
⠿
Cannoli display
Assorted mini cannoli, ricotta filling
$7 / person
Save groups of menu items as reusable packages. Load any package into an event in one click.
Wedding Classic
Appetizers · Entrées · Desserts · 3 categories · 8 items
Appetizers
Bruschetta al pomodoro $8/pp
Shrimp cocktail $14/pp
Antipasto display $12/pp
Entrées
Chicken francese $32/pp
Filet mignon $58/pp
Salmon en croûte $42/pp
Desserts
Tiramisu $9/pp
Cannoli display $7/pp
Corporate Lunch
Starters · Mains · 2 categories · 5 items
Starters
Caesar salad $10/pp
Soup du jour $8/pp
Mains
Chicken marsala $28/pp
Penne alla vodka $22/pp
Grilled salmon $35/pp
Linen inventory
click name to rename
NameColorSizeIn stockReservedAvailable
22
10
21
20
0
click name to rename
NameColorTypeIn stockReservedAvailable
32
15
16
Equipment
Inventory
Equipment packages
AV & tech
ItemTotalReservedAvailableCondition
PA system (full)312Good
Wireless mic844Good
Projector (4K)211Needs check
Podium211Good
Furniture & décor
ItemTotalReservedAvailableCondition
Dance floor panels (4×4)604020Good
Stage sections (4×8)1284Good
Cake / gift table624Good
Chiavari chairs30025050Good
Save reusable equipment setups as packages. Load any package into an event in one click.
Wedding Standard
4 items
PA system (full) ×1
Dance floor panels (4×4) ×20
Wireless mic ×4
Stage sections (4×8) ×8
Corporate Basic
3 items
Projector (4K) ×1
Podium ×1
Wireless mic ×2
Settings
Sales team
Venue info
Lists
Default fees
Sales team
Manage who appears in salesperson dropdowns across the app.
Name Email Role
Ari Starkman [email protected] Admin
Erika Nina [email protected] Salesperson
Harry Prott [email protected] Salesperson
David Pachanian [email protected] Salesperson
Alessandra Long [email protected] Salesperson
Venue information
Venue name
Phone
Address
Website
Email
Tax ID
Event types
Wedding
Quinceañera
Sweet 16
Bar/Bat Mitzvah
Birthday
Corporate
Bar options
Soft beverages only
Wine & beer bar
Open bar
Rooms
Grand Ballroom
Alessandra
Isabell
Skylight Room
Default fee rates
Service charge (%)
Sales tax rate (%)
Deposit required (%)
Terms & Conditions
Manage T&C templates for different event types. These are assigned to events in the Details tab and printed on proposals.
T&C Wedding
Wedding events
T&C Social
Social events (birthdays, quinceañeras, sweet 16s, etc.)
T&C PTG
PTG / corporate group events
T&C Short Term
Short-notice bookings (under 30 days)
Rivera Wedding
Apr 5, 2026 · Wedding · Erika Nina
Confirmed
Details
Rooms & times
Menu
Linens
Bar service
Equipment
Fees & totals
● Proposal
■ Worksheet
Event title
Client name
Event type
Salesperson
Event date
Phone
Person 1
Person 2
Package
Status
Terms & Conditions
Notes
Guest count
Time slots
Purpose
Start
End
Menu selections for this event
Click a category name to rename it. Drag ⠿ to reorder items within a category.
⠿
⠿
Bruschetta al pomodoro
Toasted crostini, vine tomato, fresh basil
⠿
Shrimp cocktail
Chilled jumbo shrimp, house cocktail sauce
⠿
⠿
Chicken francese
Lemon butter, white wine sauce
⠿
Filet mignon
8 oz, red wine demi-glace
⠿
Salmon en croûte
Atlantic salmon, pastry crust, herb butter
⠿
⠿
Tiramisu
House-made, ladyfingers, mascarpone
Tablecloths
Ivory satin
120" · Satin
22 avail.
Over!
Navy linen
120" · Poly-linen
10 avail.
Over!
Blush pink
108" · Satin
21 avail.
Over!
Burgundy satin
120" · Satin
20 avail.
Over!
Runners & overlays
Gold satin runner
Runner
32 avail.
Over!
Silver organza
Runner
15 avail.
Over!
Order summary
No linens selected.
Select one or more bar styles for this event. Each can have its own pricing.
Service rate:24%
Soft beverages only
Price / person ($)
Guest count
Subtotal$0.00
Subtotal$0.00
Wine & beer bar
Price / person ($)
Guest count
Subtotal$0.00
Subtotal$0.00
Open bar
Price / person ($)
Guest count
Subtotal$0.00
Subtotal$0.00
Bar service summary
Total bar cost $0.00
Assigned equipment
Item
Qty
PA system (full)
Dance floor panels (4×4)
Wireless mic
Non-profit / tax-exempt event
Tax is currently applied normally. Toggle to mark this entire event as tax-exempt.
Tax exempt
Guest breakdown
Adults
Qty
Price / person ($)
Subtotal
Children
Qty
Price / person ($)
Subtotal
Teens
Qty
Price / person ($)
Subtotal
Vendors
Qty
Price / person ($)
Subtotal
Total guests: 186Guest subtotal: $21,540.00
Charges & fees
Toggle Taxable on each item that should be included in the sales tax calculation.
Menu / food & beveragetaxable
Taxable
Guest subtotal (food & beverage charges)
Service chargetaxable
Taxable
Include
Rate (%)
Amount
Sales tax applied to taxable items aboveexempt
Include
Tax rate (%)
Tax amount
Maître D' fee not taxable
Taxable
Include
Amount ($)
Notes
Ceremony fee not taxable
Include
Amount ($)
Notes
Event total
Guest subtotal taxable$21,540.00
Bar service$0.00
Service charge (24%) taxable$5,169.60
Subtotal$26,709.60
Maître D' fee$0.00
Ceremony fee$0.00
Sales tax (6.625%)$0.00
Grand total$26,709.60
Generate a print-ready client proposal from the event data entered across all tabs.
Review the preview below, then use your browser's Print function (Ctrl/Cmd+P) to save as PDF.
Internal event worksheet for staff & kitchen production.
Choose which sections to include, then print or save as PDF.
Production notes (internal only)
Worksheet sections
Choose which sections to include in the printed worksheet.
Print multiple worksheets
Filter events, choose sections, then print all at once.
From to
Events (4)
No events match the current filters.
Sections
1 event selected
New event
Event title
Client name
Salesperson
Event type
Event date
Phone
Person 1 name
Person 2 name
Package
Status
Terms & Conditions
Guest breakdown
Adults
Qty
Price / person ($)
Subtotal
Children
Qty
Price / person ($)
Subtotal
Teens
Qty
Price / person ($)
Subtotal
Vendors
Qty
Price / person ($)
Subtotal
Total guests: 0 Guest subtotal: $0.00
Charges & fees
Service charge
Include
Rate (%)
Amount
Sales tax taxable items only
Include
Tax rate (%)
Tax amount
Maître D' fee not taxable
Taxable
Include
Amount ($)
Notes
Ceremony fee not taxable
Include
Amount ($)
Notes
Guest subtotal$0.00
Service charge (24%)$0.00
Subtotal before fees$0.00
Maître D' fee$0.00
Ceremony fee$0.00
Sales tax (6.625%)$0.00
Grand total$0.00
Notes
Rooms, menu, linens, bar & equipment are configured after saving.
Add T&C template
Label (shown in dropdowns)
Description
Terms & Conditions text
Add linen category
Category name
Add linen item
Adding to: (select category below)
Category
Item name
Color
Material / type
Size
In stock
Reserved
Add equipment item
Section
Item name *
Total qty
Reserved
Condition
Import
✓
Add salesperson
They will appear in all salesperson dropdowns.
Full name *
Email *
Role
Note: adding a salesperson here updates dropdowns immediately. To give them login access, also invite them via Supabase Authentication.
Add client
Client will be saved to the database.
Full name *
Phone
Email
Salesperson
Address
Notes
New menu package
Pick items from the master menu list to build a reusable package.
Package name
Add items from master menu
Items are grouped by their category automatically.
Load package
How would you like to load into this event?
New equipment package
Pick items from the equipment inventory to build a reusable package.
Package name
Add items from inventory
Item
Qty
Load equipment package
How would you like to load into this event?
Add package
Packages appear in the event booking form.
Package name *
Duration
Description
Add menu category
Category name
Import preview